· Manage the MD's calendar, schedule meetings, appointments, and coordinate travel itineraries including domestic and international trips
· Prepare and organize meeting agendas, take minutes, and follow up on action items from leadership meetings
· Handle confidential correspondence, emails, and communications on behalf of the MD with professionalism
· Coordinate board meetings, senior leadership meetings, and ensure all documentation is prepared in advance
· Manage MD's expenses, approvals, and reimbursement processes in a timely manner
· Coordinate with department heads to track progress on strategic initiatives and business plans
· Prepare presentations, reports, and business documents for the MD's review and external meetings
· Liaise with clients, consultants, contractors, and government authorities on behalf of the MD
· Support in organizing company events, client meetings, and business development activities
· Assist in preparing MIS reports, performance dashboards, and monthly business reviews
· Oversee general office administration and ensure smooth day-to-day operations
· Manage vendor relationships, office supplies, and facility-related coordination
· Maintain filing systems (both physical and digital) for company documents, contracts, and records
· Coordinate with HR for recruitment, onboarding, and employee engagement activities as needed
· Ensure compliance with company policies and maintain confidentiality of sensitive information
• Educational Qualification: Bachelor's degree in Business Administration, Management, or related field. Background in Civil Engineering or Construction Management will be preferred.
• Experience: 3-5 years as Executive Assistant, Personal Assistant, or in similar administrative role, preferably in construction, waterproofing, or building materials industry
• Technical Skills: Expert in MS Office (Word, Excel, PowerPoint, Outlook), CRM software, and video conferencing tools
• Communication: Excellent verbal and written communication skills in English and Hindi
• Organizational Skills: Strong ability to multitask, prioritize, and manage time effectively
• Interpersonal Skills: Professional demeanor with ability to interact with senior leadership, clients, and external stakeholders
• Attention to Detail: High accuracy in preparing documents, reports, and managing schedules
• Discretion: Ability to handle confidential and sensitive information with integrity
• Industry Knowledge: Understanding of waterproofing, moisture management, or construction chemicals industry is a plus
· Proactive and self-motivated with ability to work independently
· Strong problem-solving and decision-making skills
· Adaptability to changing priorities in a dynamic business environment
· Customer service orientation with professional approach
· Team player with collaborative mindset
